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Meeting Minutes

Meeting History

Our Virtual Log of Association Meeting Minutes

Pennsylvania State Fire Police Patch

Meeting minutes for the PA Fire Police Association are the official, permanent record of all proceedings and decisions.



Key Components & Purpose

Minutes ensure continuity and accountability, recording:

  • Date, time, and location
  • Roll call of officers
  • Approval of prior minutes
  • Summaries of reports
  • All motions, decisions, and assigned action items

They provide necessary context for absent members and offer the Executive Board a clear history for efficient governance and adherence to bylaws.



Minutes Process

The designated Secretary must update the page efficiently after each bi-monthly meeting:

  1. Draft Circulation: Draft minutes must be sent to the Executive Board for review and correction within 1-2 weeks post-meeting.
  2. Posting: Once Board-approved, minutes are posted on the official page, clearly labeled by date.
  3. Formal Approval: At the subsequent meeting, a motion to formally approve the posted minutes is the first order of business. This locks them in as the official record, ensuring all members use the same documented decisions until the next meeting.

Past Meeting Minutes